Applications for group study visits
Please send us the following information when applying for a study visit. This will help us deal with your request quickly.
1. How many students are in the group?
Visits currently take place on Mondays, when the library is closed to other users and staff can provide necessary support. We can accommodate a maximum of 30 students.
For smaller groups up to a maximum of ten students, we can sometimes offer group study visits for the morning session only, on other days when the library is open to other users.
Please be aware that these sessions get booked up extremely quickly.
2. When would you like to visit?
We offer a morning and an afternoon session for groups: 10.30am–1pm and 2.30pm–5pm. Please let us know which session you would prefer when booking.
If you have a specific day in mind for your visit, please let us know when you contact us and we will either try to honour your request, or suggest an alternative date.
At busy times you may have to share the library with another group.
3. How will you be paying for the visit?
The cost per student is £10, which includes dedicated library staff to facilitate your visit on the day, a selection of materials on one chosen topic area (where available), and some complimentary scanning credit for copying from materials.
Method of payment:
Payment can be made by cash or card in person on the day. We can also raise an invoice if provided with a purchase order in advance, your address, and any information your finance department might need. Should you have any questions about paying for your visit, please do not hesitate to get in contact.
Please note our cancellation policy below.
Invoices will normally be sent one week in advance of the visit. We are unable to refund any cancelled visits, or for students who do not attend.
4. What are their research topics?
We require a list of students’ names and chosen research topics at least a week in advance of your visit. This means we’ll be prepared for your visit.
You can find more information about the BFI Reuben Library and its collections here on our website, and search the catalogue before your visit.
Make an enquiry – we look forward to hearing from you and will respond to requests for library visits within five working days.
The BFI Reuben Library is available for day bookings on Mondays. These sessions run from 10.30am–5pm. All sessions begin with an introduction to the library by one of the librarians. Visitors are then able to pursue individual or group projects. These sessions allow groups to explore the collections held in an exclusive environment, with dedicated staff on hand to advise, and any materials held in the closed access stack collected throughout the session. For all-day bookings, we are able to accommodate up to 40 individuals.
Should you wish to book a session or find out more details please contact us.
Visits cancelled one month before the visit, or earlier, are not charged. Visits cancelled within one month of the visit are charged at half the fee with a minimum charge of £50. Visits cancelled on the day, or no shows (including individual students), are charged the full fee with a minimum charge of £50.
Very occasionally the BFI Reuben Library may need to cancel visits. We keep this to a minimum and give as much notice as possible, and will try to find a suitable alternative time for your visit.
BFI Reuben Library inductions and tours
Inductions for university students
We can provide introductions to the library and its resources for undergraduate or postgraduate students who may benefit from using us. These visits are free, and prior booking is essential.
We can accommodate groups of up to 10. With a large cohort of students, we can visit you instead.
Tours for information professionals
We can also arrange tours of the library and its collections for interested library professionals. These tours are free, and prior booking is essential.
We can accommodate up to 10 visitors.