bfi National Library collections preservation policy

Why do we need to preserve our collections?

The bfi National Library is a major national research collection providing access to a large and varied range of documentation and information on film and television, some of which is irreplaceable.

Though our collections are in many ways unique we are not immune from common problems faced by all archives and libraries.

• We have only one copy of our materials, in most instances, and replacement copies are difficult if not impossible to acquire
• We face common problems of a collection dating mostly from the 20th century, such as brittle paper and the proliferation of paperbacks with weak binding
• We occupy limited space
• We act as an archive of publication, retaining permanently most of what we acquire
• We have limited funds which need to be shared between acquisition and conservation
• We support a popular and rapidly expanding subject field
• We are committed to access for all present and future generations.

How do we try to preserve our collections?

Collections are not only at risk from major events such as floods and fires. Other more gradual causes can be just as damaging and costly. It is important therefore to provide the right conditions for storage, train staff and users in correct handling procedures, and use experts to conserve items.

In principle we pledge to perform the following actions:

• To survey our collections periodically, using a variety of formal and informal methods
• To devote part of our budget to the preservation and conservation of our collections
• To develop a disaster plan
• To provide the correct environment
• To offer guides on good practice
• To take care when displaying items from our collection

We also need your help.

How can you help us preserve our collections?

• Think of future generations, handle documents carefully and treat them with respect
• Please follow the advice in our guidance leaflets
• If in any doubt, always ask a member of staff
• Do report vandalism when you see it
• Offer us donations - less spent on acquisitions is more which can be spent on preservation